Introducing Document Templates: Generate User Guides, SOPs, and More from a Single Recording

Creating the right document for the right audience has always been one of the trickiest parts of documentation work. A user guide for customers reads nothing like an internal standard operating procedure, and neither looks like a general reference doc. Until now, getting each format right meant manual restructuring after every generation.

We are excited to announce document templates in Easy Scribe. When you generate documentation from a screen recording or uploaded video, you can now select a template that shapes the output for your specific audience and use case. Choose from General Documentation, Standard Operating Procedure, or User Guide, and Easy Scribe structures the generated steps, headings, and tone accordingly.

Why Document Templates Matter

Different documents serve different readers. A customer-facing user guide needs clear, approachable language and a logical task flow. An SOP for an internal team must be precise, repeatable, and auditable. General documentation might sit somewhere in between, serving as a flexible reference.

Without templates, teams often record a process once and then spend significant time reformatting the output for each audience. According to Trupeer, teams can spend between 8 to 12 hours crafting a single manual from scratch. Templates eliminate that overhead by letting the AI structure output correctly from the start.

How It Works

The workflow stays exactly the same as before, with one new step: picking your template.

1. Start a new document from your Easy Scribe dashboard.

   

2. Enter a title for your document.

3. Choose your source by recording your screen with the in-app recorder, or uploading an existing video (desktop or mobile recordings both work).

4. Select a document template from the new dropdown: General Documentation, Standard Operating Procedure, or User Guide.

5. Set your language or leave it on Auto to detect the language from your narration.

6. Configure privacy options, including PII redaction for both text and screenshots.

7. Click Create and Easy Scribe generates an ordered, captioned, step-by-step guide with contextual screenshots, structured to match the template you selected.

The generated draft opens in the rich text editor, where you can refine headings, reorder steps, adjust screenshots, and add manual screenshot points. When you are ready, export to Confluence, Markdown, PDF, Word (DOCX), or HTML.

Template Breakdown: Who Benefits and When

User Guide

User guides empower end users with the knowledge they need to succeed with a product or feature. This template is built for product teams, technical writers, and support teams who produce customer-facing documentation. The generated output follows a clear, task-oriented structure that walks readers through each step with approachable language and contextual screenshots.

As Visme notes, a user guide "can actually save you money by reducing support costs while also enhancing the overall customer experience." With the User Guide template, you get that structure from the moment Easy Scribe processes your recording, rather than reshaping general output after the fact.

This template is ideal for:

• Feature documentation that ships alongside product releases

• Onboarding guides for new customers

• Help center articles and knowledge base content

• Training material for external partners or clients

Standard Operating Procedure

SOPs are the backbone of repeatable, reliable operations. This template targets support teams, QA teams, and process-heavy organizations that need precise, step-by-step procedures their teams can follow consistently. The output emphasizes clarity, sequential order, and completeness so that any team member can execute the process without ambiguity.

This is especially valuable for regulated workflows. For example, if your team needs to standardize an insurance claims journey from first notice of loss to settlement, the SOP template structures the generated document around that need for repeatability and compliance. SOPs "establish proven, safe, and repeatable methods for completing tasks," as described by Whale.

This template is ideal for:

• Internal process documentation and operational runbooks

• QA playbooks and testing procedures

• Compliance-driven workflows in regulated industries

• Employee onboarding procedures

General Documentation

Not every document needs to be a polished user guide or a formal SOP. The General Documentation template gives you a flexible, structured starting point suitable for a wide range of contexts: developer notes, internal reference material, acceptance criteria, or a quick capture of how something works.

This template is ideal for:

• Developers documenting completed features or acceptance criteria

• Startups, indie hackers, and freelancers who need straightforward documentation without a dedicated writing function

• Internal knowledge sharing and team reference guides

• Quick-capture documentation that can be refined later

Tips for Getting the Most Out of Templates

• Narrate as you record. Easy Scribe uses audio transcription to feed the generated instructions. Clear narration tailored to your intended audience produces better results with any template.

• Use the video editor before generating. Trim clips with the In and Out points on the timeline and set manual screenshot points so the generated output captures exactly the right moments.

• Leverage PII redaction. If your recording includes sensitive data, turn on PII redaction during generation. It works across both text and screenshots, and everything remains editable afterward.

• Match export format to destination. Publishing to Confluence? Use the direct integration. Sharing in a repo? Export as Markdown. Sending to stakeholders? PDF or Word keeps things portable.

• Split long processes. The in-app recorder works best for sessions under roughly 85 minutes. For longer workflows, break them into shorter recordings and generate separate documents for each segment.

Get Started Today

Document templates are available now. Start a new document, pick your template, and let Easy Scribe handle the structure while you focus on the content. You can try it on the free tier, which includes up to 250 MB per video upload, up to 4 videos in your library, and basic document generation.

Need larger uploads and unlimited videos? The Pro plan at $9.99/month (with a yearly option that saves 17%) adds up to 5 GB per upload, unlimited library storage, faster processing, and priority email support.

Visit the Easy Scribe documentation to learn more about creating and exporting documents.

Frequently Asked Questions

What document templates are available in Easy Scribe?

Easy Scribe currently offers three document templates: General Documentation, Standard Operating Procedure, and User Guide. You select the template from a dropdown when creating a new document, and the AI structures the generated output accordingly.

Can I edit the document after it is generated from a template?

Yes. Every generated document opens in the rich text editor, where you can adjust headings (H1 through H4), rewrite steps, reposition screenshots, add manual screenshot points, and format with bold, italic, underline, lists, links, and more. The template sets the initial structure, and you have full control to refine it.

Do I need a paid plan to use document templates?

Document templates are part of the document generation workflow. The free tier includes basic document generation with up to 250 MB per video upload and up to 4 videos in your library. Pro unlocks larger uploads, unlimited videos, and faster processing.

Which export formats work with document templates?

All of Easy Scribe's export options are available regardless of which template you choose: Confluence (via direct integration), Markdown, PDF, and Word (DOCX)

Can I generate documentation in languages other than English?

Yes. Easy Scribe supports multilingual output. You can set the document language at generation time, or leave it on Auto to detect the language from your recording's narration. This works with any document template.